of Good Practice For Clubs
Standard Club Rules/Constitution
Codes of Conduct for:
iv. Team Officials
Anti-discrimination and Equal Opportunities Policies for
Club Complaints Procedure
Each Club/Sporting body wishing to utilise the New Providence
Sports and Educational Centre must be properly constituted
and set out realistic rules and guidelines governing the club.
These shall be approved by the board of the New Providence
Sports and Educational Centre and further supported by the
NPSEC rules. This is seen by the Centre as a fundamental condition
of membership and an indication by each club that it supports
the mandate and goals of the NPSEC.The NPSEC standard is set
NAME The Centre shall be called The New Providence
Sports and Educational Centre (hereafter referred to as The
Centre or NPSEC)
2. OBJECTIVES The objectives of the Centre shall
be to arrange rugby union/association football matches and
social activities for its members while developing the minds
and bodies of players.
3. STATUS OF RULES These rules (the CENTRE RULES)
form a binding agreement between each member of the Centre
and each member of the clubs that are a part of the Centre.
4. RULES AND REGULATIONS
a) The rules and regulations, as established by the centre
form a binding contract between the centre, the member clubs
and the members of each of the clubs
b) No alteration to the Centre Rules shall be effective without
the prior written approval by the NPSEC.
c) The Centre will also uphold its voluntarily enforced
Child Protection Policies and Procedures, Codes of Conduct
and the Equal Opportunities and Anti-Discrimination Policy.
d) Each Member Club shall have the status of member of The
Bahamas Rugby Football Union/Bahamas Football Association
by virtue of its status as a Full Member Club of The New Providence
Sports and Educational Centre (NPSEC). The rules and regulations
of the Bahamas Rugby Football Union/Bahamas Football Association
and any League or Competition to which the Club is affiliated
for the time being shall be deemed to be incorporated into
the Centre Rules
5. CENTRE MEMBERSHIP
a) The members of the Centre from time to time shall be those
persons listed in the register of members (the Membership
Register) which shall be maintained by the Centre Secretary.
b) Any person who wishes to be a member must apply on the
Membership Application Form and deliver it to the Centre.
Election to membership shall be at the sole discretion of
the Centre Board. Membership shall be effective upon an applicants
name being entered in the Membership Register.
c) In the event of the members resignation or expulsion,
his or her name shall be removed from the Membership Register.
d) The New Providence Sports & Educational Centre shall
be given access to the Club Membership on demand and shall
be regularly informed of amendments.
e) All members must be prepared to commit to work, voluntarily
for the betterment of the Centre as directed.
6. ANNUAL MEMBERSHIP FEE
a) An annual fee payable by each member shall be regularly
determined by the Centre Board. Any fee shall be payable on
a successful applicants name being entered in the Membership
b) The Centre Board shall have the authority to levy further
subscriptions from the members as are reasonably necessary
to fulfil the objects of the Centre.
7. RESIGNATIONS AND EXPULSIONS
a) A member shall cease to be a member of the Centre if, and
from the date which, s/he gives notice to the Centre Board
of her/his resignation. A member whose annual membership fee
or further subscription is more than 2 months in arrears shall
be deemed to have resigned.
b) The Centre Board shall have the power to expel a member
when, in their opinion, it would not be in the interests of
the Centre for her/him to remain a member. There shall be
no appeal procedures.
c) A member who resigns or is expelled shall not be entitled
to claim any, or share any of the Centres Property.
d) The Centre Chairman shall have the right to take any member
of the board to the board who shall vote, in the members
absence on disciplinary action or dismissal.
8. NPSEC BOARD of DIRECTORS (The Board)
a) The Centre Board shall consist of the following Centre
Officers: Chairmas, Vice Chairman, Treasurer, Secretary and
Minutes Secretary, plus up to 5 other members, elected at
an Annual General Meeting.
b) Each Officer and Board Member shall hold office from the
date of appointment until the next Annual General Meeting
unless otherwise resolved at a Special General Meeting. One
person may hold no more than two positions of Centre Officer
at any time. The Board shall be responsible for the management
of all the affairs of the Centre. Decisions of the Board shall
be made by a simple majority of those attending the Board
Meeting. The Chairman of the Board meeting shall have a casting
vote in the event of a tie. Meetings of the Board shall be
chaired by the Chairman or in their absence the Vice Chairman.
The quorum for the transaction of business of the Club Board
shall be three.
c) Decisions of the Board on meeting shall be entered into
the Minute Book of the Centre to be maintained by the Secretary.
d) Any member of the Board may call a meeting of the Board
by giving not less than 7 days notice to all members
of the Board. The Board shall hold no less than four meetings
e) An outgoing member of the Board may be re-elected. Any
vacancy on the Board which arises between Annual General Meetings
shall be filled by a member proposed by one and seconded by
another of the remaining Board members and approved by a simple
majority of the remaining Board members.f) Save as provided
by the Rules and Regulations of The Bahamas Rugby Football
Union/Bahamas Football Association, the Board shall have the
power to decide all questions and disputes arising in respect
of any issue concerning the Centres Rules.
9. SPECIAL COMMITTEES
a) The centre shall establish special committees to oversee
the various aspects of the centres activity. These shall
i. The Club committee oversees the running of the Rugby/Football
Clubs (teams), including all senior, ladies and youth teams.
ii. The Education committee oversees all education
programmes run by the club and has the responsibility of ensuring
that the clubs education policy is being employed efficiently
iii. Finance committee oversees the clubs finances.
iv. Affiliations committee oversees all relationships
with affiliated clubs/leagues/sports and ensures that they
are abiding by and consistent with the rules and regulations
of the centre and the conditions of affiliation. Should include
at least one member of each affiliate.
v. Plant management committee responsible for the maintenance
and improvement of the buildings, fields and grounds of the
b) Committees may consist of board members or other appropriate
members without prejudice. The chairman of each committee
may attend any or all board meetings in a non-voting capacity.
c) The Chairman of each committee is expected to address the
Board of Directors once annually at the clubs Annual
General Meeting (AGM) or upon demand by the Board, given 48
hours prior notice.
d) All finances shall be consolidated into The NPSEC Account
and a predetermined budget provided to each committee. Any
additional expenses incurred by the committee must be approved
by the Board. The Finance Officer should be a cosignatory
on all cheques issued by each committee.
10. ANNUAL AND SPECIAL GENERAL MEETINGS
a) An Annual General Meeting (AGM) shall be held in each year
i. receive a report of the activities of the Centre over the
ii. receive a report of the Centres finances over the
iii. elect the members of the Board and various committees
iv. consider any other business
b) Nominations for election of members as Centre Officials
or as members of the Board shall be made in writing by the
proposer and seconder, both of whom must be existing members
of the Centre, to the Secretary not less than 21 days before
an AGM. Notice of any resolution to be proposed at the AGM
shall be given in writing to the Secretary not less than 21
days before the Meeting.
c) Special General Meeting (SGM) may be called at any time
by the Board and shall be called within 21 days of the receipt
by the Secretary of a requisition in writing signed by not
less than five members stating the purpose for which the Meeting
is required and the resolution proposed. Business at an SGM
may be any business that may be transacted at an AGM.
d) The Secretary shall send to each member at their last known
address written notice of the date of a General Meeting together
with the resolution to be proposed at least 14 days before
e) The quorum for a General Meeting shall be twelve .
f) The Chairman , or in their absence a member selected by
the Board, shall take their chair. Each member present shall
have one vote and resolutions shall be passed by a simple
majority. In the event of an equality of votes the Chairman
of the Meeting shall have a casting vote.
g) The Secretary, or in their absence a member of the Board,
shall enter Minutes of General Meetings in the Minute Book
of the Centre.
11. CLUB TEAMS
At its first meeting following each AGM, the Club Board shall
appoint a member of the Centre to be responsible for each
of the Centres rugby/football teams. The appointed member
shall be responsible for managing the affairs of the team.
The appointed member shall present to the Board at its last
meeting prior to an AGM a written report on the activities
of the team. The appointed member(s) should report to the
Centres Committee on demand.
12. NPSEC FINANCES
a) A bank account shall be opened and maintained in the name
of the Centre (the NPSEC Account). Designated account signatories
shall be the Chairman, the Secretary, the General Manager
and the Treasurer. No sum shall be drawn from the Centre Account
except by cheque signed by two of the three designated signatories.
All monies payable to the Centre shall be received by the
Treasurer and deposited in the NPSEC Account.
b) The income and assets of the Centre (the NPSEC Property)
shall be applied only in furtherance of the objects of the
c) The Board shall have power to authorise the payment of
remuneration and expenses to any member of the Centre and
to any person or persons for the services rendered to the
d) The Centre shall prepare an annual Financial Statement
in such form as shall be published by the Centre to all members
from time to time, but not less than once every two years.
e) The NPSEC Property, other than the NPSEC Account, shall
be vested in not less than two and not more than four custodians,
one of whom shall be the Treasurer (the Custodians), who shall
deal with the NPSEC Property as directed by decisions of the
Board and entry in the Minute Book shall be conclusive evidence
of such a decision.
f) The Custodians shall be appointed by the NPSEC in a General
Meeting and shall hold office until death or resignation unless
removed by a resolution passed at a General Meeting.
g) On their removal or resignation a Custodian shall execute
a Conveyance in such form as is published by The New Providence
Sports and Educational Centre from time to time to a newly-elected
Custodian or the existing Custodians as directed by the Board.
On the death of a Custodian, any NPSEC property vested in
them shall vest automatically in the surviving Custodians.
If there is only one surviving Custodian, a Special General
Meeting shall be convened as soon as possible to appoint another
h) The Custodians shall be entitled to an indemnity out of
the NPSEC Property for all expenses and other liabilities
reasonably incurred by them in carrying out their duties.
a) A resolution to dissolve the Centre shall only be proposed
at a General Meeting and shall be carried out by a majority
of at least three-quarters of the members present.
b) The Dissolution shall take effect from the date of the
resolution and the members of the Committee shall be responsible
for the winding up of the assets and liabilities of the NPSEC.
c) Any surplus assets remaining after the discharge of the
debts and liabilities of the NPSEC shall be transferred to
the Winton Custodians who shall determine how the assets shall
be utilised for the benefit of the game. Alternatively, such
assets may be disposed of in such other manner as members
of the Centre with the consent of the Winton Custodians shall
Code of Conduct for Rugby
best interest of Rugby is at the heart of the New Providence
Sports and Educational Centre. All those involved in the game
at every level and whether as a player, match official, coach
or administrator, have a responsibility, above and beyond
compliance with the law, to act according to the highest standards
of integrity, and to ensure that the reputation of the game
is, and remains, high. This code applies to all those involved
in rugby under the auspices of The Bahamas Rugby Football
Rugby, at all levels, is a vital part of a community. Rugby
will take into account community feeling when making decisions.
Rugby is opposed to discrimination of any form and will promote
measures to prevent it, in whatever form, from being expressed.
Rugby recognises the sense of ownership felt by those who
participate at all levels of the game. This includes those
who play, those who coach or help in any way, and those who
officiate, as well as administrators and supporters. Rugby
is committed to appropriate consultation.
Rugby acknowledges the potential of its influence over young
people and pledges to set a positive example.
Rugby acknowledges that public confidence demands the highest
standards of financial and administrative behaviour within
the game, and will not tolerate corruption or improper practices.
Trust and Respect
Rugby will uphold a relationship of trust and respect between
all involved in the game, whether they are individuals, clubs
or other organisations.
Rugby rejects the use of violence of any nature by anyone
involved in the game.
Rugby is committed to fairness in its dealings with all involved
in the game.
Integrity and Fair Play
is committed to the principle of playing to win consistent
with fair play.
of Conduct for Coaches
Coaches are key to the establishment of ethics in Rugby. Their
concept of ethics and their attitude directly effects the
behaviour of players under their supervision. Coaches are,
therefore, expected to pay particular care to the moral aspects
of players under their supervision. Coaches are, therefore,
expected to pay particular care to the moral aspect of their
Coaches have to be aware that almost all of their everyday
decisions and choices of action, as well as strategic targets,
have ethical implications.
It is natural that winning constitutes a basic concern for
coaches. This code is not intended to conflict with that.
However, the code calls for coaches to disassociate themselves
from a win-at-all-costs attitude.
Increased responsibility is requested from coaches involved
in coaching young people. The health, safety, welfare and
moral obligation of young people are a first priority, before
the achievement or reputation of the club, coach or parent.
Set out below is The New Providence Sports and Educational
Centres Coaches Code of Conduct which forms the
benchmark for all involved in coaching:
1. Coaches must respect the rights, dignity and worth of each
and every person and treat each equally within the context
of the sport.
2. Coaches must place the well-being and safety of each player
above all other considerations, including the development
3. Coaches must adhere to all guidelines laid down by governing
4. Coaches must develop an appropriate working relationship
with each player based on mutual trust and respect.
5. Coaches must not exert undue influence to obtain personal
benefit or reward.
6. Coaches must encourage and guide players to accept responsibility
for their own behaviour and performance.
7. Coaches must ensure that the activities they direct or
advocate are appropriate for the age, maturity, experience
and ability of players.
8. Coaches should, at the outset, clarify with the players
(and, where appropriate, parent) exactly what is expected
of them and also what they are entitled to expect from their
9. Coaches must co-operate fully with other specialists (e.g.
other coaches, officials, first aiders) in the best interests
of the player
10. Coaches must always promote the positive aspects of the
sport and never condone violations of the Laws of the Game,
behaviour contrary to the spirit of the Laws of the Game or
relevant rules and regulations or the use of prohibited substances
11. Coaches must consistently display high standards of behaviour
12. Coaches must not use or tolerate inappropriate language.
of Conduct for Players
Players are the most important people in the sport. Playing
for the team, and for the team to win, is the most fundamental
part of the game. But not winning at any cost fair
play and respect for all others in the game is fundamentally
This Code applies to players involved in all levels of rugby
in The Bahamas.
Obligations to the game
A player should
1. Make every effort to develop his/her sporting abilities,
in terms of skill, technique, tactics and stamina.
2. Give maximum effort and strive for the best possible performance
during a game, even if her/his team is in a position where
the desired result has already been achieved.
3. Set a positive example for others, particularly young players
4. Avoid all forms of gamesmanship and time-wasting.
5. Always have regard for the best interests of the game,
including where publicly expressing an opinion on the game
and any particular aspect of it, including others involved
in the game.
6. Not use inappropriate language.
Obligations to ones own team
A player should
1. Make every effort consistent with fair play and the Laws
of the Game to help his own team win
2. Resist any influence which might, or might be seen to,
bring into question his commitment to the team winning.
Respect for the Laws of the Game and competition rules
A player should
1. Know and abide by the Laws, rules and spirit of the game,
and the competition rules.
2. Accept success and failure, victory and defeat, equally.
3. Resist any temptation to take banned substances or use
Respect towards Opponents
A player should
1. Treat opponents with due respect at all times, irrespective
of the result of the game.
2. Safeguard the physical fitness of opponents, avoid violence
and rough play, and help injured opponents.
Respect towards the Match Officials
A player should
1. Accept the decision of the Match Official without protest.
2. Avoid words or action which may mislead a Match Official.
3. Show due respect towards Match Officials.
Respect towards Team Officials
A player should
1. Abide by the instructions of their Coach and Team Officials,
provided they do not contradict the spirit of this Code.
2. Show due respect towards the Team Officials of the opposition.
Obligations towards the Supporters
A player should
1. Show due respect to the interests of supporters.
of Conduct for Team Officials
This code applies to all team/club officials (although some
items may not apply to all officials).
Obligations towards the Game
The team official should
1. Set a positive example for others, particularly young players
2. Promote and develop her/his own team having regard to the
interest of the Players, Supporters and reputation of the
3. Share knowledge and experience when invited to do so, taking
into account the interest of the body that has requested this
rather than personal interests.
4. Avoid all forms of gamesmanship.
5. Show due respect to Match Officials and others involved
in the game.
6. Always have regard for the best interests of the game,
including others involved in the game.
7. Not use or tolerate inappropriate language.
Obligations towards the Team
The team official should
1. Make every effort to develop the sporting, technical and
tactical levels of the club/team, and to obtain the best results
for the team. Using all permitted means.
2. Give priority to the interests of the team over individual
3. Resist all illegal or unsporting influences, including
banned substances and techniques.
4. Promote ethical principles
5. Show due respect for the interests of the players, coaches
and officials, their own club/team and others.
Obligations towards the Supporters
The team official should
1. Show due respect for the interests of supporters.
Respect towards the Match Officials
The team official should
1. Accept the decisions of the Match Officials without protest.
2. Avoid words or actions which may mislead a Match Official.
Show due respect towards Match Officials.
of Conduct for Parents/Spectators
Parents/Spectators have a great influence on childrens
enjoyment and success in sport. All children play sports because
they first and foremost love playing its fun.
It is imperative to remember that however good a child becomes
within your club it is important to reinforce the message
to parents/spectators that positive encouragement will contribute
Children enjoying sports.
A sense of personal achievement.
Improving the childs skills and techniques
A parent/spectators expectations and attitudes have
a significant bearing on a childs attitude towards:
Ensure that parents/spectators within your club are always
positive and encouraging towards all of the children not just
Encourage parents/spectators to:
Applaud the opposition as well as your own team.
Avoid coaching the child during the game.
Not to shout and scream.
Respect the referees decision.
Give attention to each of the children involved not
just the most talented.
Give encouragement to everyone to participate.
Ensure that parents/spectators within your club agree and
adhere to your clubs Code of Conduct and Child Protection
Providence Sports & Educational Centre
Anti-Discrimination and Equal Opportunities Policies for
As the governing body of the game, The Bahamas Rugby Football
Union is responsible for setting standards and values to apply
throughout the game at every level.
Rugby belongs to, and should be enjoyed by, everyone equally.
Our commitment is to eliminate discrimination whether by reason
of gender, race, nationality, religion or ability and to encourage
The following policies should be at the heart of your clubs
Anti-Discrimination Policy For Clubs
Each Clubs administrative body is responsible
for setting standards and values to apply throughout the club
at every level. Rugby belongs to and should be enjoyed by
everyone, equally. Our commitment is to confront and eliminate
discrimination whether by reason of sex, race, nationality,
religion or disability.
Equality of opportunity at the New Providence Sports
and Educational Centre means that in all our activities we
will not discriminate or in any way treat anyone less favourably,
no the grounds of sex, race, nationality, religion or disability.
The advertisement for volunteers.
The selection of candidates for volunteers.
External coaching and education activities and awards.
Sports development activities.
Selection for teams.
Appointments to honorary positions. The New Providence
Sports and Educational Centre will not tolerate sexual or
racial based harassment or other discriminatory behaviour,
whether physical or verbal, and will work to ensure that such
behaviour is met with appropriate action whatever context
The New Providence Sports and Educational Centre is
committed to the development of the programme of ongoing training
and awareness raising events and activities, in order to promote
the eradication of discrimination within its own organisation,
and within football as a whole.
Equal Opportunities Policy For The New providence Sports
and Educational Centre
NPSEC is committed to a policy of equal treatment of all
members and requires all members of whatever level or authority,
to abide and adhere to this general principle and the requirements
of the Codes of Practice issued by the New Providence Sports
and Educational Centre and endorsed by the Government of The
Commonwealth of The Bahamas.
All members are expected to abide by the requirements of
the principles here stated as they apply to race relations,
sex discrimination and disability discrimination. Specifically
discrimination is prohibited by:
Treating any individual on grounds of gender, colour, marital
status, race, nationality, religion or disability less favourably
Expecting an individual solely on the grounds stated above
to comply with requirement(s) for any reason whatsoever related
to their membership, which are different from the requirements
Imposing requirements on any individual which are in effect
more onerous on that individual than they are on others. For
example, this would include applying a condition which makes
it more difficult for members of a particular race or sex
to comply than others not of that race or sex.
Victimisation of an individual.
Harassment of an individual, by virtue of discrimination.
Any other act or omission of an act, which has as its effect
the disadvantaging of a member against another, or others,
purely on the above grounds. Thus, in all the Centres
recruitment, selection, promotion and training processes,
as well as disciplinary matters, it is essential that merit,
experience, skills and temperament are considered as objectively
The New Providence Sports and Educational Centre commits
itself to the immediate investigation of any claims of discrimination
on the above grounds and where such is found to be the case,
a requirement that the practice cease forthwith, restitution
of damage or loss (if necessary) and to the investigation
of any member accused of discrimination.
Any member found guilty of discrimination will be instructed
to desist forthwith. Since discrimination in its many form
is against the Centres policy, any members offending
will be dealt with under the disciplinary procedures
The Centre commits itself to the disabled person whenever
possible and will treat such members, in aspects of their
recruitment and membership, in exactly the same manner as
other members. The difficulties of their disablement permitting
assistance be given, wherever possible to ensure that disabled
members are helped in gaining access. Appropriate training
will be made to such members who request it.
Providence Sports and Educational Centres Complaints
In the event that any member feels that he or she has suffered
discrimination in any way, or that the Centres Policies,
Rules or Code of Conduct have been broken, the following procedures
should be observed.
1. The offended person should report the matter to the Secretary
or another member of the Committee.
Your report should include:
(i) Details of what, when and where the occurrence took place.
(ii) Any witness statement and names.
(iii) Names of any others who have been treated in a similar
(iv) Details of any former complaints made about the incident,
date, when and to whom made.
(v) A preference for a solution to the incident.
2. The Centres Management Committee will sit for any
hearings that are requested.
3. The Centres Management Committee will have the power
(i) Warn as to future conduct
(ii) Suspend from membership
(iii) Remove from membership any person found to have broken
the Centres Policies or Codes of Conduct